Axion Dojo User Guide
The guidebook

Running your school in Axion Dojo

This guide assumes you have never opened Axion Dojo before, and that nobody has shown you around. It walks through the whole studio — signing up a new family, checking students into class, running a belt test, taking a payment — in the order you are likely to need it. Start at the top on your first week, or jump straight to the chapter you need.

Written for studio owners, front-desk staff, and instructors · No technical knowledge needed

Getting started

What Axion Dojo isThe one-place-for-everything tour: what lives in Axion Dojo and who looks at it. Setting up your studioYour first week: studio details, locations, styles and the schedule. Two ways to organizeProgram-led or class-led — pick the shape that matches how you actually teach.

Your people

Accounts and familiesOne household, several students, one bill — and who may collect whom. StudentsThe student record: rank history, attendance, notes and family ties.

Teaching

Classes and the calendarRecurring classes, instructors, age and rank limits, capacity. AttendanceTaking roll, spotting drop-off, and feeding class counts into rank. The front-desk kioskA tablet at the door: students check themselves in, roll takes itself. Styles and ranksBelt orders, stripes and time-in-rank — for every style you teach. PromotionsMoving a student up, and the rank history that follows them. Belt testsEligibility, invites, fees, scoring, and promoting the whole class. EventsSeminars, camps and in-house tournaments, with sign-ups and fees.

Money

Trials and membershipsIntro offers, contract lengths, and converting a trial to a member. Billing and paymentsAutopay that runs nightly, plus invoices, refunds and failed cards. Inventory and the storeUniforms, belts and gear — stock, sales and charging it to the account.

Families

MessagesEmail and text in one thread per family, so nothing gets lost. Waivers and documentsLiability releases and parent-signed forms, collected and recorded. The Account PortalWhat parents see and do when they answer their own questions. Marketing and prospectsFrom first enquiry to enrolled student, with follow-ups that happen. Sign-up forms & prospect linksEmbeddable trial and enquiry forms that land straight in your list.

Running the place

ReportsActive students, revenue, retention, and who is about to quit. Axion Dojo on your phoneTake roll on the mat and look things up without walking to the desk. Settings, staff and rolesLogins for your team, and exactly what each of them may touch. Getting helpHow to reach us, and what to say so it is fixed on the first reply.