Axion Dojo User Guide
The guidebook

Running your school in Axion Dojo

This guide assumes you have never opened Axion Dojo before. Search for anything in the box below, or jump straight to the task you need. New to the system? Work through Setting up your studio first; it is a checklist that tells you what is still missing.

Common tasks

Written for studio owners, front-desk staff, and instructors · No technical knowledge needed

Getting started

What Axion Dojo isA tour of the menu, and what lives where. Setting up your studioThe checklist that gets a new studio ready, one step at a time. Two ways to organizeAccounts that hold several students, or each student billed alone.

Your people

Accounts and familiesOne family, several students, one bill. StudentsThe student record: rank history, attendance, notes and family ties.

Teaching

Classes and the calendarRecurring classes, who may attend, capacity, and the kiosk board. AttendanceCheck-in for one student or a whole class, and the attendance log. The front-desk kioskA tablet at the door where students tap their photo to check in. Styles and ranksThe rank ladder for each style: belts, stripes and order. PromotionsMoving a student up, and the rank history that follows them. Belt testsRegister students, collect fees, record results and promote the passes. EventsSeminars, camps and in-house tournaments, with sign-ups and fees. Birthday partiesPackages, open times, a deposit online, and the balance tracked.

Money

Trials and membershipsIntro offers, contract lengths, and converting a trial to a member. Billing and paymentsCard payments, invoices, past-due balances and refunds. Inventory and the storeUniforms, belts and gear: stock levels, low-stock alerts and sales.

Families

MessagesReplies, group emails and texts, and announcements to families. Waivers and documentsLiability releases and parent-signed forms, collected and recorded. The Account PortalWhat parents see and do when they answer their own questions. Marketing and prospectsSign-up forms, prospect links, social posts and ad copy. Sign-up forms & prospect linksProspect links families use to sign up, and forms for your website.

Running the place

ReportsMoney, students, retention, prospects and attendance: twelve reports. Axion Dojo on your phoneTake roll on the mat and look things up without walking to the desk. Settings, staff and rolesYour studio's details, banking, the kiosk, and staff logins. Getting helpHow to reach support, and what to include so we can help quickly.